Pacific Academy is seeking a part-time (3-4 days a week) Accounts Payable Coordinator.
This position is responsible for supporting the finance department, managing the day-to-day data entry of vendor invoices, reconciliation of monthly statements, preparing monthly reporting and managing our weekly payment runs.
Duties and Responsibilities:
Verify invoice accuracy, approvals, coding and enter them into the accounting systems.
Correspond with vendors to resolve discrepancies, answer queries, and request invoices as needed.
Set up and maintain all vendors in accounting and filing systems.
Process weekly vendor payments and staff reimbursements via electronic transfers or cheque.
Reconcile all credit card accounts on a monthly basis, verify approvals and coding.
Verify vendor accounts by reconciling monthly statements and related transactions.
Update all financial data in databases to ensure information is accurate and up to date.
Ensure that all accounting processes are completed prior to month end for reporting and remittances.
Manage accounts payable for separate entities and vendors.
Conduct rigorous follow-ups with authorized internal parties to ensure proper backup and approval exist before processing invoices in the system.
Assist the Accounting department in maintaining the accurate flow of invoices according to deadlines and ad-hoc requests.
Wire transfer payments.
Provide support during month-end procedures.
Email out account activity monthly to department heads.
Reconcile and payout consignment sales.
Work closely with AR to ensure flow of accounting system and receivables are collected to then payout in AP.
The successful candidate will have:
General accounting knowledge, or equivalent related experience
2+ years bookkeeping/accounts payable experience
Strong ability to multi-task while maintaining a high level of accuracy
Excellent organizational skills and demonstrated attention to detail
Good interpersonal skills required, including being a team player
Ability to work independently and unsupervised
Reliable, flexible, and willing to change with the environment
Have excellent communication and collaboration skills
Be fluent in oral and written English
How to Apply: Potential candidates should submit a cover letter, resume and Pastor Reference Form to careers@mypacificacademy.net.
Posted 12.09.2024